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Form 1095-C Virginia Fairfax: What You Should Know

Forms for Employees to Provide Information As an employer, you are required to provide information to any employees who provide a federal income tax return with required information. For example, the form for tax filers must be sent in 2023 to all employees who file Federal taxes using a Form 1040-EZ. If you do not send the form to all employees, the employee cannot be granted a refund of any Federal tax for 2018, or a claim for back taxes on the prior year filing due date. In addition, if the employee receives Form 1095-B or 1095-A in the mail, or a copy of an IRS Form 1094 for employees not subject to a filing requirement due to state or local law, the IRS form does not provide information on the status of Federal health care coverage and should be used as the first step on the way to understanding the requirements of your company's health care plan for employees. The employer should provide an explanation of the required information in a letter in a form no larger than 10 letters (4 1/2 × 3 1/2-inches) that is provided by the employer. Your company should submit the letter to the Virginia Department of Health and Social Services. Form 1096 — Medical and Dental Expense Report This form is required every year. May 1, 2023 — If you are the employer for more than 250 or fewer members in the company, your company must collect and submit the Health Plan Summary Report to the Virginia Department of Health and Social Services by January 30 each year to maintain and certify the eligibility of your company for certain grants and credits. This report will provide information about how the company pays for all medical and dental expenses incurred for your workers and how much health insurance you have. This report will also provide an overview of the company's health insurance cost structure, the amounts of the employer's premiums and out-of-pocket expenses for members. The health plan summary report will be used to calculate eligibility and may determine whether the company is subject to the Federal and State reporting requirements for employers of at least 50 full-time employees who enroll a minimum of one child under age 19 with dependent coverage. These requirements apply only to employers who are not health insurance issuers under the Affordable Care Act (ACA).

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